Running a Raffle Checklist

• The club should gain written permission from the business unit or equivalent manager for a raffle to be conducted. If the raffle is a ‘one-off’, perhaps connected with a charity fund-raising event, this authority should be for just the one raffle. If a club wish to organise regular raffles e.g. quarterly, the authority can reflect this as long as both the manager and the club are clear about the extent of the approval.

• The individual price of the tickets must be recorded in the minutes of the Management Committee. NB. All tickets must have the same value. The practice of tickets costing, for example, 25p each, or five for a £1.00 is not acceptable.
• All prizes relevant to a particular raffle must be recorded and effectively communicated to participants and should not be varied after the sale of tickets has commenced.
• The selection of winning tickets should be conducted by at least two people who should all sign a simple record of the numbers drawn. Following this selection, the results of the draw should be communicated to members e.g. by display on office notice boards etc.
• Raffle ticket books should be controlled as an important source of evidence to reconcile receipts. A record should be kept of the number and serial numbers of tickets available in the book prior to selling.
• After tickets have been sold, the number and serial numbers of sold tickets should be reconciled with the payments received. Both the seller and the treasurer should record these details in the cover of the book or on a simple separate record, which would be attached to the income voucher. Partially used books of tickets should be treated as security items.