Regional Management Committee Secretariat
It is important that records are kept of meetings and decisions made by the Regional Management Committee to facilitate the smooth running of the Association. During the year there will normally be four regional meetings in addition to the Annual General Meeting [AGM].
In your Regional Secretariat role you will be responsible for putting in place and taking forward the necessary processes to ensure that the records held properly reflect the work of the Association.
Annually, in advance, the regional committee will agree dates for quarterly meetings and the AGM. This allows members to diary them, thus maximising attendance and simplifying the planning process. It is also helpful, if possible, to confirm the venue for meetings at this time and record the details in writing, including any catering requirements.
All references to “days” should be taken as working days, thus excluding weekends and bank holidays.